Fleet Vehicle Reservation Information
  • Viterbo University fleet vehicles are reserved through the physical plant department. Fleet vehicles are for Viterbo business use only. The fleet of vehicles consists of five five-passenger cars and two seven-passenger vans.
  • Email both Dawn Popp (dmpopp@viterbo.edu) and Adam Conway (amconway@viterbo.edu) for your fleet vehicle requests only. Do not call for reservations. Your request should include the type of vehicle required (car or van), as well as the times you will be picking up and returning the vehicle. A return email will be sent to confirm and verify all reservations. Keys, credit cards, and any necessary forms are available at the physical plant office, 727 Winnebago Street. Gas credit cards are for fuel purchases only. No food, beverage, or personal purchases are allowed. The fleet vehicles are located in physical plant lot K. Return all vehicles to this area when travel is completed and fill the gas tank if there is less than one-half tank remaining.
  • Inside the vehicle is a Fleet Vehicle Charge Authorization form that needs to be filled out entirely. When the vehicle is returned, the keys, gas charge slips, and charge authorization form needs to be dropped off at the physical plant. There is a drop box at the physical plant service back door for after hours returns or if no one is available in the office. Campus security officers are not permitted to accept vehicle keys. Remove your personal belongings along with any trash from the vehicle.
  • If a student will be driving a fleet vehicle a Student Waiver and Release form and a Student Driver Authorization form must be completed by the student. These forms are also available at the physical plant office. The Student Driver Authorization form must also be signed by a Viterbo employee of the department approving and supervising the outing. In rare cases will student drivers be approved by the VP for Finance and Administration (e.g. a student employee working in the library traveling to UW-L for interlibrary loan documents).
  • Each vehicle is equipped with a winter emergency kit and a first aid kit located in the trunk of the cars or back compartment of the vans. In case of an accident, call 911.  Towing service and vehicle rentals are covered by Viterbo's insurance only in the case of an accident.  In the event of a breakdown, please call the maintenance on-call number at 608-769-3402 for assistance in looking up nearest authorized dealerships or places for service. The maintenance on-call person will call the following day to discuss the progress of the vehicle. Reimbursement will be made by the business office for any expenses you may incur.  For more information, see Fleet Vehicle Policy.